Clerk of the House; duties
duties of the Clerk while the legislature is in
session shall include the following:
maintain a Journal of the proceedings of the House
and of the Committee of the Whole and be responsible
for their accuracy, for which purpose he is
authorized to make corrections in the Journals
whenever necessary, and to record the members
present and those absent in the daily Journals.
maintain a calendar of action taken on each
legislative instrument and to record daily the
action taken on each such instrument for inclusion
in the Calendar.
(3) To be
responsible for all legislative instruments and
documents in the custody of the House or in passage
from the House to the Senate and to keep them in
maintain the calendars of bills, resolutions, and
joint resolutions to be taken up and acted upon by
the House, including the regular, the major state,
and the local and consent calendars, as provided in
House Rules 8.2, 8.8, 8.20, 8.21, 8.22, and 8.23.
(5) To refer
to the Legislative Bureau all legislative matter
intended to have the effect of law, originating in
the Senate, prior to third reading in the House, as
provided in House Rule 8.19.
(6) To cause
legislative instruments to be printed and
distributed as required in House Rules 7.2, 7.6, and
(7) To have
enrolled all bills, joint resolutions, and
concurrent resolutions originating in the House of
Representatives which have passed both houses, said
enrollment to include all changes agreed upon by
both houses and any technical corrections pursuant
to Subparagraph (14) of this Paragraph and to have
enrolled all House Resolutions adopted by the House,
including all amendments adopted thereto and any
technical corrections made thereto pursuant to
Subparagraph (14) of this Paragraph.
endorse all legislative instruments which are
enrolled, attesting to the accuracy of the
present legislative instruments signed by the
Speaker, except House Resolutions, to the President
of the Senate for signature.
(10) To keep
a record of all legislative instruments presented to
the governor and the time of the delivery of each to
publish Legislative and House Calendars as required
by House Rule 12.6.
(12) To make
available, electronically, prior to convening each
day an order of the day for the House which shall
consist of a listing of the regular and special
orders of business of the House for that day; an
enumeration of each legislative instrument to be
acted upon that day in each such order of business;
an enumeration of all legislative instruments for
which a notice of intention to call from the
calendar has been given in accordance with House
Rule 8.26; and an enumeration of all legislative
instruments which have been returned to the
calendar. The order of the day shall also enumerate
those instruments on third reading and final passage
which are on the major state calendar and those
which are on the local and consent calendar. No hard
copies of the order of the day shall be distributed
to a member unless the member specifically requests
a hard copy.
receive all reports of standing committees as
provided in House Rule 6.11, including those to be
recommitted as provided in House Rule 6.8.
cause all legislative instruments which the House
orders to be engrossed or reengrossed to be typed so
as to include and reflect all amendments which have
been adopted at the time of such order, as provided
in House Rule 7.8, and to make technical corrections
in such legislative instruments and in legislative
instruments originating in the House of
Representatives upon enrollment as follows:
number, designate, renumber, or rearrange, or
redesignate items in a numerical or alphabetical
listing to establish a numerical or alphabetical
change reference numbers to agree with numbered
Chapters and Sections.
substitute the proper Chapter, Section, or other
subdivision term or other proper citation for the
terms "this Act," "the preceding Section," and the
delete figures where they are merely a repetition of
written words and vice versa.
change capitalization for the purpose of uniformity.
correct misspellings and manifest punctuation and
other typographical errors.
receive all requests and information from members of
the House relative to congratulatory and
commendatory certificates in accordance with Joint
duties of the Clerk while the House is convened
shall include the following:
(1) To state
motions offered in the House, at the discretion of
the Speaker, and to read motions presented in
(2) To read
the Journal daily unless such reading is dispensed
with by a majority of the members present or the
Journal is unavailable, as required by House Rule
12.5. The Journal shall only be made available
electronically to the members. No hard copies of the
Journal shall be distributed to a member unless the
member specifically requests a hard copy.
inform the House as to whether or not he has
amendments on his desk which members have handed him
for the purpose of proposing to the instrument under
debate, and to name the authors of any such
amendments whenever the motion for the previous
question, or the motion for the previous question on
the entire subject matter is offered, as required by
House Rule 9.10(C).
present petitions, memorials, communications and
other papers addressed to the House during the
appropriate order of business of the Morning Hour as
required in House Rule 8.7.
number every legislative instrument in its regular
order upon first reading, as required by House Rule
endorse each legislative instrument with the action
taken thereon, as required by House Rule 7.7.
announce the receipt of each veto message as
received from the governor as provided in House Rule
(8) To call
a member to preside in the absence of the Speaker or
Speaker Pro Tempore, as provided in House Rule 2.6.
announce the committee reference for prefiled
instruments which have been referred to committee
prior to the session on the day of introduction, as
required by House Rule 7.2.
announce on the day of introduction any committee
report for prefiled instruments which have been
reported by committee prior to the session as
provided by House Rule 6.11 which has not been
published in the Interim Calendar.
duties of the Clerk during the interim between
legislative sessions shall include the following:
(1) To make
available to the news media, to the public and to
registered lobbyists notices of interim meetings of
committees as provided in House Rule 14.24.
prefile legislative instruments and distribute
copies thereof as provided in House Rules 7.2 and
petition of ten members of the House, to transmit to
each member a mail ballot relative to the
certification of the disability or absence of the
Speaker as provided in House Rule 2.8(4).
prescribe the form for income reports and to receive
income reports from each member of the House of
Representatives, as provided in House Rule 4.8.
retain the original and introduction copies of
prefiled instruments, to transmit copies to the
committee of reference and reclaim copies therefrom,
as provided in House Rule 7.2(C).
(6) To enter
committee reports on prefiled instruments in the
Interim Calendar, as provided in House Rule 12.7.
(7) To make
available all prefiled instruments upon request and
to transmit such copies to House members, as
provided in House Rule 7.6(B).
maintain and distribute an Interim Calendar, as
provided in House Rule 12.7.
duties of the Clerk throughout the year shall
include the following:
(1) To act
as parliamentarian of the House of Representatives
and to advise the officers and members of the House
on parliamentary procedure and the rules of the
House when called upon to do so.
(2) To be
responsible for the keeping of all bills,
resolutions and joint resolutions, papers and
records of the House of Representatives and records
of the proceedings and actions of the House.
insure compliance with House Rule 1.1 relative to
use of the House Chamber.
arrange, number and correct cross-references in the
Rules of Order of the House of Representatives,
following any amendment thereto; to effect a
consistent and orderly arrangement of the rules; to
exercise the same authorities, concurrently with the
Secretary of the Senate, with respect to the Joint
Rules of the Senate and House of Representatives.
supervise and direct all House employees and to
report to the Speaker the failure of any employee or
of the Sergeant-at-Arms to perform his duties.
attest to the signature of the Speaker on
legislative instruments, writs, warrants, and
subpoenas, as provided in House Rule 7.13.
ensure the timely receipt by each member of all
material required by rule or law to be transmitted
by the clerk to the membership by the United States
Postal Service, including, if necessary, sending
duplicate materials by facsimile transmission,
electronic mail, commercial delivery, or any other
reasonable means at his disposal, or combination
thereof to accomplish this duty and, if necessary,
contacting a member by telephone or other means if
the clerk has reason to believe that the member has
not received the material.
perform all other duties prescribed by law.
faithfully and promptly execute all orders of the
periodically revise, subject to the approval of the
Committee on House and Governmental Affairs, the
list of the customs, usages, and practices affecting
legislative procedure of the House of
Manual: Sec. 405 and 584
HR 3, 1973;
HR 8, 1974; HR 1, 1988 2nd Ex. Sess.; HR 19, 1997,
eff. April 11, 1997; HR 45, 1998, eff. May 20, 1998;
HR 3, 1999; HR 9, 2000 1st Ex. Sess.; HR 1, 2005,
eff. April 25, 2005, until Jan. 14, 2008; HR 4, 2006
2nd Ex. Sess., eff. Dec. 13, 2006; HR 76,
2007, eff. June 27, 2007; HR 16, 2008 1st
Ex. Sess., eff. Feb